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Declaration
of Establishment of Covenants, Conditions and Restrictions
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LA
VETA MONTEREY CONDOMINIUM ASSOCIATION
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Phase
1, Parcel 1 of Parcel Map No. 79-756
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City of Orange, County of Orange
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ARTICLE V |
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Duties and Powers of the Association
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Section 1. Administration of Project
The
owners and each of them, together with all parties bound
by this Declaration, covenant and agree that the administration
of the project shall be in accordance with the provisions
of this Declaration, the By-lays and such rules and regulations
as may be adopted by the Board, and amendments, changes
and modifications thereto as may come into effect from
time to time. In the event of any inconsistency between
the time of this Declaration and provisions of the By-Laws
or said rules and regulations, the provisions of this
Declaration shall prevail. |
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Section 2. Authority of Board
Prior
to the organizational meeting (first meeting of owners)
and thereafter until their successors are elected, the
initial Board or its duly appointed successors, shall
manage the affairs of the Association. The Board, as constituted
from time to time, shall at all times be responsible for
the day-to-day operations and management of the affairs
of the Association and shall have the sole power and duty
to perform and carry out the powers and duties of the
Association, as set forth herein and in the By-Laws, together
with the powers and duties otherwise expressly delegated
to the Board by this Declaration or the By-Laws, except
for action or activity expressly set forth herein or in
the By-Laws or the California Corporations Code, as requiring
the vote or assent of members of the Association or a
given percentage thereof. Without limiting the generality
of the foregoing, the Board shall have the following powers
and duties: |
(a)
To enforce the applicable provisions of this Declaration,
the By-Laws and other instruments for the management
and control of the project. The Board shall have the
right to adopt reasonable rules (and to impose reasonable
monetary penalties for the violation thereof) and to
amend the same from time to time relating to the use
of the Common Area and any recreational and other facilities
situated thereon, by owners and their tenants or guests
and conduct of such persons with respect to automobile
parking, outside storage of boats, trailers, bicycles
and other objects, disposal of waste materials, drying
of laundry, control of pets and other activities which,
if not so regulated, might detract from appearance of
the community or offend or cause inconvenience or danger
to persons residing or visiting therein. Such rules
may provide that the owner whose occupants leave property
on the Common Area in violation of the rules, may be
assessed to cover the expense incurred by the directors
in removing such property and storing or disposing thereof.
The directors may provide in such rules for reasonable
rental charges to be made with respect to the use of
any storage areas or facilities which may exist on the
Common Area, provided that such charge shall, in no
way, impose liability on the directors or any of the
Board members for damage or loss to property so stored,
it being intended that the use of any such storage area
or facility be solely at the risk of the person using
the same. A copy of such rules and all amendments thereto
shall be mailed to each owner and a copy shall be posted
in one or more places on the Common Area where the same
may be conveniently inspected.
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(b)
To pay taxes and assessments which are or could become
a lien on the Common Area or some portion thereof.
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(c)
To delegate its power to committees, officers or employees.
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(d)
To Contract for materials and/or services for the Common
Area or the Association, with the term of any service
contract limited to a duration of one year, terminable
upon thirty (30) days notice, except with the approval
of a majority of the Association members, other than
Declarant.
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(e)
To maintain the Common Area, all improvements thereon
and all utilities thereunder, except those maintained
by public utility companies, in good clean, attractive
and sanitary order and repair.
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(f)
To operate all recreational equipment and facilities
located within the Common Area.
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(g)
To repaint exterior surfaces of all buildings situated
on the properties as such repairing is required, in
order to preserve the attractiveness of the community.
Painting of exterior surfaces shall be deemed to include
front doors, shutters, window trim, pot shelves, masonry,
exterior walls, underneath side of roof overhangs and
garage doors.
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(h)
To maintain the portion of the project not occupied
by the units, in good, clean, attractive and sanitary
order and repair.
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(i)
To maintain, repair and paint the roofs of all buildings
situated on the property.
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(j)
To pay premiums, taxes and other assessments against
the Common Area.
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(k)
To meet the costs of any liability insurance and fire
insurance of the Common Area, fidelity bonds, Board
of Directors error and omissions insurance, out-of-pocket
expenses of the Board relating to the operation of the
Association, legal and accounting fees and including,
without limitation, fees of any manager hereinbefore
provided and a reasonable reserve for contingencies
with respect to the Common Area.
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(l) The Association shall obtain and maintain comprehensive
public liability insurance insuring the Association,
any manager, the Declarant and the owners and occupants
of condominiums, and their respective family members,
guests, invitees and the agents and employees of each,
against any liability incident to the ownership or use
of the Common Area and including, if obtainable, a cross-liability
or Severability of interest endorsement insuring each
insured against liability to each other insured. The
limits of such insurance shall not be less than $500,000.00
covering all claims for death, personal injury and property
damage arising out of a single occurrence. Such insurance
shall include coverage against water damage liability,
liability for non-owned and hired automobiles, liability
for property of others and any other liability or risk
customarily covered with respect to projects similar
in construction, location and use. The Association shall
also obtain and maintain a master or blanket policy
of fire insurance for the full insurable value of all
of the improvements within the project. The form, consent
and term of the policy and its and its endorsements
and the issuing company, must be satisfactory to all
institutional mortgages. If more than one institutional
mortgages has a loan of record against the project,
or any part of it, the policy and endorsements shall
meet the maximum standards of the various institutional
mortgages represented in the project. The policy shall
contain an agreed amount endorsement or its equivalent,
an increased cost of construction endorsement or a contingent
liability from operation of building laws endorsement
or their equivalent, an extended coverage endorsement,
vandalism, malicious mischief coverage, a special form
endorsement and a determinable cash adjustment clause
or a similar clause to permit cash settlement covering
full value of the improvements in case of partial destruction
and a decision not to rebuild. Except as provided herein,
no owner can separately insure his unit or any part
of it against loss by fire or other casualty covered
by any insurance carrier under this provision, and diminution
in insurance proceeds otherwise payable pursuant to
the following paragraph dealing with payment of insurance
proceeds to a trustee that result from the existence
of such other insurance will be chargeable to the owner
who acquired other insurance, and the owner will be
liable to the Association to the extent of any such
diminution. An owner can insure his personal property
against loss. In addition, any improvements made by
an owner to the real property within his unit may be
separately insured by the owner, but the insurance is
to be limited to the type and nature of coverage commonly
known as tenant's improvements. All such insurance that
is individually carried must contain a waiver of subrogation
rights by the carrier as to other owners, the Association
and Declarant.All insurance proceeds payable under the
foregoing paragraphs, and subject to the rights of the
mortgagees, may be paid to a trustee, to be held and
expended for the benefit of the owners, mortgagees and
others, as their respective interests shall appear.
Said trustee shall be a commercial bank in the jurisdiction
where the project is located, that agrees in writing
to accept such trust. If repair or reconstruction is
authorized, the Board shall have the duty to contract
for such work as provided for in this Declaration.The
Board may and, if required by any mortgage, shall purchase
and maintain demolition insurance in adequate amounts
to cover demolition in case of total or partial destruction
and a decision not to rebuild, and a blanket policy
of floor insurance. The Board also shall purchase and
maintain worker's compensation insurance to the extent
that it is required by law, for all employees of the
project. The Board may also purchase and maintain fidelity
bonds or insurance (which shall be in an amount not
less than 150% of each year's estimated annual operating
expenses and reserves and shall contain an endorsement
of coverage of any person who may serve without compensation)
sufficient to meet the requirements of any mortgagee.
The Board shall purchase and maintain such insurance
on personal property owned by the Association, and any
other insurance that it deems necessary or that is required
by any mortgagee.An owner may carry whatever personal
liability and property damage liability insurance with
respect to his condominium that he desires. However,
any such policy shall include a waiver of subrogation
clause acceptable to the Board and to any mortgagee.The
Board is appointed attorney-in-fact by each owner to
negotiate and agree on the value and extent of any loss
under any policy carried pursuant to the foregoing paragraphs.
The Board is granted full right and authority to compromise
and settle any claim or enforce any claim by legal action
or otherwise, and to execute releases in favor of any
insurer. Any mortgagee has the option to apply insurance
proceeds payable on account of a condominium in reduction
of the obligation secured by the mortgage or such mortgagee.
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(m)
To enter on any privately owned lot or unit where necessary
in connection with construction, maintenance or repair
for the benefit of the Common Area or the owners in
common.
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(n)
To send to each member of the Association, written notice
of regular and special meetings. Except in emergency
situations, at least ten (10) days notice of any meeting
shall be provided. The notice shall specify the date,
time and place of the meeting and in the case of a special
meeting, the nature of the business to be undertaken.
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(o)
To prepare or cause to be prepared a financial statement
(including a balance sheet and income and expense statement)
of the affairs of the Association, as follows: (I) as
of the last day of the month closest in time to the
six (6) months following close of escrow for the sale
of the first unit by Declarant to an owner. Said financial
statement shall reflect the financial condition of the
Association as of said date and shall summarize the
financial transactions in which the Association was
involved during the period between the close of the
first sale and the date of the financial statement.
The financial statement shall include a schedule of
assessments received or receivable, itemized by unit
and shall include the name of the person or entity assessed.
A copy of said financial statement shall be distributed
personally by mail to each of the members of the Association
and upon written request, to all first mortgagees, within
sixty (60) days after the date of the financial statement;
(ii) as of the last day of each fiscal year of the Association:
said financial statement shall reflect the financial
condition of the Association as of said date and shall
summarize the financial transactions in which the Association
was involved during the period between the close of
the first sale of a unit or the last of such financial
statements and the date of the current financial statement.
Said financial statement shall include an external audit
by an independent public accountant for each fiscal
year in which the gross income to the Association exceeds
$75,000.00, and a copy of the financial statement shall
be distributed personally or by mail to each member
of the Association and, upon written request, to all
first mortgagees within ninety (90) days following the
end of each fiscal year; (iii) to cause a pro forma
operating statement (budget) for the Association to
be prepared for the second and each succeeding fiscal
year of the Association, a copy of which shall be distributed
personally or by mail to each of the members of the
Association not less than sixty (60) days prior to the
beginning of the fiscal year to which the budget relates.
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(p)
To establish and collect regular assessments to defray
expenses attributable to ownership, use and operation
of the Common Area and facilities with said assessments
to be levied against each owner, including Declarant.
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(q)
To establish and collect special assessments for capital
improvements or other purposes on the same basis as
regular assessments.
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(r)
To file liens against unit owners because of non-payment
of assessments duly levied and to foreclose said liens.
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(s)
To receive complaints regarding violations of this Declaration,
the By-Laws or other instruments for the management
and control of the Association; to hold hearings to
determine whether or not to discipline members of the
Association who violate said management documents; to
suspend the use privileges and voting rights of members
who violate said management documents after hearing
on the alleged violation has been held pursuant to the
By-Laws and to impose reasonable monetary penalties.
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(t)
To acquire and hold for the benefit of the unit owners,
tangible and intangible personal property and to dispose
of same by sale or otherwise.
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(u)
To bond any members of the management body which participates
in the management of the affairs of the Association.
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(v)
Any professional management body selected by Declarant
or by the initial Board prior to the organization meeting,
shall be employed to mange only until the next annual
owners meeting after the organizational meeting, at
which time the continuance of the same or the selection
of another body or agent shall be determined by a majority
vote of the Board, other than Declarant. Neither Declarant,
nor its agent, nor the Board shall enter into any contract
which binds the Association for a period in excess of
one year and which is terminable upon thirty (30) days'
notice, renewable for successive one-year periods, unless
said contract is approved by a majority of the Association
members, with the following exceptions: (I) a management
contract, the terms of which have been approved by the
FHA or VA; (ii) a contract with a public utility company
if the rates charges for materials or services are regulated
by the Public Utilities Commission, provided that the
term of the contract shall not exceed the shortest them
for which the supplier will contract at regulated rates;
and (iii) prepaid casualty and/or liability insurance
policies of not to exceed three (3) years' duration,
provided that the policy permits for short-rate cancellation
by the insured.
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(w)
The Board shall carry worker's compensation insurance
covering all persons employed by it in the performance
of its responsibilities under this Declaration and may
obtain fidelity bonds for such of its employees as it
may deem advisable.
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(x)
With respect to each contract made by the Board for
repainting of exterior surfaces of building(s) and car
storage spaces and each contract for work and/or materials
related to the maintenance, repair, rebuilding or replacement
of any building, structure or other improvement situated
on the Common Area in which the amount to be paid by
the Board exceeds $500.00, the Board shall secure at
least three (3) bids from responsible contractors and
shall accept the lowest responsible bid so obtained.
If the amount of the contract exceeds $1,000.00, the
Board shall require the contractor to furnish a completion
bond assuring completion of the work and payment of
all labor and materials bills for which a lien on the
Common Area or any residential unit, could be claimed.
The Board shall require from each contractor which it
engages, satisfactory evidence that adequate worker's
compensation and liability insurance is carried with
respect to employees and activities of such contractor.
In cases where a completion bond is not required, the
Board shall require labor and material releases to be
furnished by the contractor prior to making payment
to same, unless the Board deems suck requirements to
be impractical or unnecessary to afford protection against
liens.
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(y)
Only with the written assent of a majority of the voting
power of the Association residing in members other than
the Declarant: (1) to incur aggregate expenditures for
capital improvements to the Common Area in any fiscal
year in excess of five (5%) of the budgeted gross expenses
of the Association of that fiscal year; (2) sell, during
any fiscal year, property of the Association having
an aggregate fair market value greater than five (5%)
of the budgeted gross expenditures of the Association
of that fiscal year; (3) pay compensation to members
of the Board or to officers of the Association performed
in the conduct of Association business, provided that
the Board may cause a member or officer to be reimbursed
for expenses incurred in carrying on the business of
the Association.
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